Run the growing practice from one shared screen.
Replace the spreadsheets and the who-is-where group text with one home for the caseload, the team week, the map and capacity.
The team runs on group texts and luck.
The bigger the team gets, the more the admin eats the week. Here is what a growing practice fights every week, until it has one shared home for the work.
Grow the team without growing the admin.
Six things a growing practice needs, in one shared workspace the whole team can trust.
See the team week at a glance
Every clinician’s day on one shared board, so you stop chasing diaries and group texts to find out who is where.
Reassign to a free teammate
Someone calls in sick? Move the session to a free, nearby teammate in two clicks and keep the revenue in the practice.
See capacity coming
Insights shows who is stretched and who has headroom, so you catch the overload a fortnight out, not on the sick day.
Plan from a shared map
Pin the whole caseload, assign by suburb, and cut the criss-crossing so the team drives less and sees more.
Set roles and permissions
Owners and admins manage the practice, clinicians see their own caseload. Everyone gets the access their role needs, nothing more.
Feed referrals and the waitlist
Share one public referral link. New enquiries land in the caseload for a manager to review, so no lead goes cold.
The week a growing team actually runs.
Three moments that turn a stack of spreadsheets into one shared screen. No edits, no mock-ups, just the real product.
The whole team on one screen.
Every clinician’s week, side by side. See who is on, who is free, and where the gaps are without a single group text. When the week is visible, the practice stops running on memory.
Reassign a visit in two clicks.
Someone calls in sick and the day still has to happen. Find a free, nearby teammate and move the session across, so the client is seen and the revenue stays in the practice.
Assign by suburb, cut the drive.
Pin the whole caseload and filter by clinician or service. Hand a new client to whoever is already nearby, and stop two cars criss-crossing the same suburbs all week.
How growing teams made the switch.
When one client has three therapists and the team needs to actually talk.
Clients with multiple needs got duplicated across spreadsheet tabs. Multi-service client records and shared goals made cover-day handovers possible.
Watching the caseload distribute, instead of finding out at exit interviews.
Caseload imbalances used to surface at exit interviews. A shared utilisation view turned that into a Monday-morning conversation.
What practice leads ask first.
Still weighing it up? Take a look at our pricing or email hello@carelyt.com.au.
Import the caseload by CSV on day one, then invite your clinicians by email. Most practices are running real visits the same afternoon, and we help you land the first week.
Yes. Owners and admins manage the practice and see everything, while clinicians see their own caseload and schedule. You assign each person the access their role needs.
Simple per-seat pricing with every feature included, and a volume discount that kicks in automatically as you grow. Stripe handles the proration, and you never re-sign anything.
Yes. Bring your client list across by CSV import, and the whole caseload lands in one shared workspace. No more tabs across three laptops that never quite agree.
Yes. Invite everyone from day one. There is no seat limit during the 14-day trial, so the team gets full access and you see how it runs at real scale.
Yes. When a session falls through, move it to a free, nearby teammate in a couple of clicks, so the client is still seen and the income stays in the practice.
Delete the spreadsheets this week.
Import the caseload, invite the whole team, and run the week from one shared workspace. Fourteen days free, no credit card, no seat limit.